Your books, done the same day
Send us a receipt, a bill or a bank statement. Our AI bookkeeper reads it, books it in QuickBooks Online with the right VAT, attaches the document to the entry and asks you only when something is unclear. Built around Trinidad and Tobago tax rules.
Pelican Stationers Ltd.
Printer paper and toner
Paid by card, 29 Oct
Booked in QuickBooks Online
Expense account
VAT on purchases
Paid from
Receipt
AttachedBooked 9:04 am, two minutes after it arrived
From weeks behind to up to date
Most small businesses only see their numbers weeks after the month ends, because receipts sit in a folder until someone has time to type them in. With the AI bookkeeper, each document is booked as it arrives, so your figures are current every day, not once a month.
Kept in a folder until month-end
Booked within minutes of arriving
Done once a month, if at all
Checked against your statement every week
Two to three weeks after the month closes
Ready in the first days of the new month
Pieced together before the 25th
Built up as you go, ready to review
Found months later at year-end
Asked the same day, while you still remember
How it works
- 1
Send it
Email your receipts, bills and statements to your own bookkeeping address, or send a photo on WhatsApp.
- 2
It is read and booked
The AI reads the supplier, date, amounts and VAT, picks the right account and books it in QuickBooks Online with the document attached.
- 3
You answer only the unclear ones
If something is unusual or unclear, it asks you a short question instead of guessing.
- 4
Matched to your bank
Entries are checked against your bank statement so nothing is missed or booked twice.
- 5
Month-end pack
You get a plain-English summary each month: profit, cash, who owes you, what you owe and what to set aside for tax.
What it takes off your desk
Bills and expenses
Supplier bills, receipts and card spends booked with the correct VAT.
Sales and payments
Customer payments matched to the right invoices.
Bank and card reconciliation
Every account checked against its statement.
VAT
Output and input VAT at 12.5%, zero-rated and exempt items kept separate, return figures ready to review.
Payroll deductions
Monthly PAYE, health surcharge and NIS figures from your payroll.
Quarterly tax instalments
Estimates for corporation tax, business levy and green fund levy before each due date.
TT$ and US$
Foreign-currency bills and accounts recorded at the right rate.
A document behind every entry
The receipt or bill is attached, so year-end and audits go faster.
Built for Trinidad and Tobago tax rules
The AI bookkeeper works to Trinidad and Tobago law, not a foreign template. It knows the rates and the due dates below, and we update it when the national budget changes.
Separates standard-rated, zero-rated and exempt items, tracks input and output VAT for each two-month period and has the figures ready before the return is due on the 25th. Registration is required once sales pass TT$600,000 in 12 months.
Estimates the quarterly instalments due 31 March, 30 June, 30 September and 31 December. Business levy is 0.6% of gross sales, payable when it is higher than corporation tax.
Calculated on gross sales each quarter alongside your other instalments.
Monthly figures ready for payment by the 15th of the following month.
Employer and employee contributions recorded each month.
Already updated for Budget 2027
The 2027 budget limits carried-forward business losses to 75% of chargeable profits from 1 January 2027 and adds a TT$100 penalty for every two months a VAT return is late. The AI bookkeeper tracks both, so you see the deadline before the penalty.
Tax rates and dates are a guide based on current Trinidad and Tobago law and the 2027 budget proposals. Your accountant or auditor still signs off your annual accounts and tax returns.
Plans and prices
One fixed monthly price. Pick the plan that matches how busy your books are. All prices are in TT$ and exclude VAT at 12.5%.
Essentials
TT$2,750
per month + VAT
For a small office with one bank account and a company card.
- Up to 150 transactions a month (about 7 a working day)
- Up to 2 bank or card accounts
- Same-day booking in QuickBooks Online
- Receipt or bill attached to every entry
- VAT at 12.5%, zero-rated and exempt handled
- Weekly bank and card check
- Month-end summary
Business
TT$4,750
per month + VAT
For a shop or contractor with staff and a few accounts.
- Up to 400 transactions a month (about 20 a working day)
- Up to 4 bank or card accounts
- Everything in Essentials
- Monthly PAYE, health surcharge and NIS figures
- Quarterly corporation tax, business levy and green fund levy estimates
Plus
TT$7,500
per month + VAT
For a busy company with several banks, cards or a US$ account.
- Up to 1,000 transactions a month (about 50 a working day)
- Up to 8 bank or card accounts, including US$
- Everything in Business
- BottomLine financial dashboard included
- BIR e-Tax filing done for you, with your approval
A transaction is any item we book: a receipt, a supplier bill, a sales invoice, a customer payment or a bank charge. An account is a bank, savings, credit card, PayPal or WiPay account we check against its statement. One-time onboarding equals one month of your plan. QuickBooks Online subscription billed separately. More than 1,000 transactions a month? Book a consultation and we will price it for you.
What it saves you
An accounts clerk in Trinidad and Tobago typically earns TT$6,000 to TT$8,000 a month. With employer NIS, vacation and sick leave, the real cost is about TT$7,000 to TT$9,500 a month, and the books still wait when they are away.
| Plan | Monthly price | You save each month | You save each year |
|---|---|---|---|
| Essentials | TT$2,750 | up to TT$6,750 | up to TT$81,000 |
| Business | TT$4,750 | up to TT$4,750 | up to TT$57,000 |
| Plus | TT$7,500 | up to TT$2,000, plus the BottomLine dashboard and BIR filing included | up to TT$24,000 |
Savings compare our plan price with the full monthly cost of one accounts clerk at TT$9,500. Prices exclude VAT.
Works with the software you use
QuickBooks Online
Available now. We can also supply and set up QuickBooks Online if you are not using it yet.
Xero
Coming soon. Choose Xero on the quote form and we will contact you first.
AI does the typing. You stay in charge.
You approve the unusual
Anything out of the ordinary waits for your answer.
Nothing old is changed quietly
Past periods are only changed with your OK.
Your data stays yours
Your books stay in your own QuickBooks account. We work in it with access you can remove at any time.
Questions
Yes, for now. If you do not have it, we supply and set it up as part of onboarding. Xero support is coming soon.
We can catch up past months first. Tell us how far behind you are on the quote form and we will include it in your quote.
It prepares your VAT, PAYE and instalment figures for you to review. With your approval we can file through the BIR e-Tax portal for you. Your accountant or auditor still signs off your annual accounts.
Plans start at TT$2,750 a month plus VAT and depend on how many transactions you have and how many bank or card accounts we check. See the plans above. Onboarding is one month of your plan, paid once.
Both. The AI does the reading and booking, and the Blue Chip Technologies Ltd. team looks after your account and is a phone call away.