Google Workspace just got a batch of updates that'll actually save your team time—bigger spreadsheets, smarter AI controls, and drafts that don't disappear when you switch devices. If you've been waiting for Sheets to handle larger datasets or wanted tighter security around Gemini, this month delivers. Blue Chip Technologies Ltd. breaks down what matters for your business.

What's new with Google Sheets?

The biggest practical change: Google Sheets now supports up to 20 million cells, doubled from the previous 10 million limit. If your finance team has been bumping against spreadsheet limits or splitting data across multiple files, that headache's gone. This applies to new files, existing ones, and anything you import.

There's also a new formula editor for calculated fields in pivot tables. It's a dedicated dialog box rather than cramming everything into a tiny cell—makes building custom metrics considerably less fiddly.

And for anyone who's ever wanted their charts to match company branding: you can now pull from the full Google Fonts library directly in chart text. No more defaulting to Arial when your brand guidelines say otherwise.

Does Gemini on Android actually work for spreadsheets?

Yes, and it's genuinely useful for quick data checks. Gemini in Google Sheets is now available on Android devices, so you can ask questions about your data from your phone. Picture this: you're heading into a meeting and need a quick summary of last quarter's figures. Pull up the sheet, ask Gemini, get your answer. No laptop required.

There's also a new Gemini desktop app for Windows 10 and 11. It runs alongside your other applications, so you can get AI assistance without switching browser tabs constantly.

How do admins control Gemini access now?

Two useful additions here:

Context-aware access controls for Gemini Enterprise – You can now set policies based on device security, location, or other conditions. So if your organisation requires that AI features only work from managed devices, that's now configurable.
Granular external sharing controls for Gemini Notebook – Previously it was all-or-nothing. Now admins can decide exactly who can share Notebook content externally, which is particularly relevant if you're working with sensitive client information.

Will my Chat messages still be there tomorrow?

They will now. Persistent drafts in Google Chat means unsent messages save automatically and sync across devices. Start typing a response on your desktop, finish it from your phone later. It sounds small, but if you've ever lost a half-written message because you had to rush out, you'll appreciate this.

There's also a new 1Password integration for Google Chat that brings IT and HR approval workflows directly into your conversations—handy for teams already using 1Password's SaaS management tools.

What about meeting rooms and mobile devices?

If your office uses Google Meet hardware, there's now automatic room check-in via ultrasound proximity detection. Walk into a conference room with your phone or tablet in companion mode, and it detects you're there. Less fumbling with room codes when you're trying to start a meeting on time.

Can we migrate from Microsoft more easily?

Google's released a simplified data import tool for small businesses moving from Microsoft to Google Workspace. It handles user migration and business data during initial setup. If you've been putting off a switch because migration seemed complicated, this removes a fair bit of the friction.

For more on how Google Workspace fits into your organisation's broader IT setup, see our business solutions overview.

Frequently asked questions

How do I access the new 20 million cell limit in Sheets?
It's automatic—no setting to enable. The increased limit applies to all new, existing, and imported spreadsheets immediately.

Is Gemini for Sheets available on iPhone?
Currently, the mobile Sheets integration is Android-only. Web and desktop access remains available across platforms.

Do I need Gemini Enterprise for the context-aware access controls?
Yes, the new admin console controls for context-aware access specifically apply to Gemini Enterprise licences.

Can the Microsoft migration tool handle large organisations?
The new simplified tool is designed for small businesses. Larger organisations should discuss migration planning with their Workspace partner.

Ready to get more from Google Workspace?

Whether you're considering a move to Google Workspace or want help configuring these new features for your team, we're here. Blue Chip Technologies Ltd. provides setup, migration support, and ongoing assistance for businesses worldwide.

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