Google Workspace users can now manage their Gemini Notebooks directly from the Gemini app using natural language commands. Type @Gemini Notebook in any Gemini chat to create notebooks, add sources, save notes, or pull information from existing notebooks—without switching between apps. It's a practical time-saver for anyone who's been juggling research, meeting notes, or project documentation across multiple tabs.
What exactly can you do with the Gemini Notebook Connected App?
Think of it as having your notebook collection accessible wherever you're already working in Gemini. Instead of opening a separate tab or app, you can:
- Create, edit, or delete notebooks – "Create a Gemini Notebook about Q4 supplier contracts"
- Add or update sources – "Add a copy of this chat to my notebook about the Henderson project"
- List your notebooks and sources – "Show me everything in my market research notebook"
- Query your notebooks – "What do my notebooks say about our shipping delays last month?"
The clever bit? Gemini can automatically detect when your prompt relates to notebooks and pull in the right context without you explicitly tagging it.
How do admins control access?
The Gemini Notebook Connected App is switched on by default for organisations. Admins manage it through the existing Gemini and Gemini Notebook access settings—no new controls to learn.
For a user to access this feature, they need to be in an organisational unit or group where both Gemini and Gemini Notebook are enabled. If you've already configured those settings, you're sorted. If you need to adjust access for specific teams, Google's Admin Help Centre has the details on turning Gemini features on or off.
What about individual users?
For most users globally, this feature is on by default. Those in the European Economic Area will find it off by default—they can enable it manually through Settings > Connected Apps in the Gemini app.
This is available to all Google Workspace customers, Workspace Individual subscribers, and personal Google account holders. The rollout is already complete for both Rapid Release and Scheduled Release domains.
When would you actually use this?
Here's a realistic scenario: you're in a Gemini chat researching competitors for a pitch deck. You find useful insights, but instead of copying text somewhere or trying to remember it later, you just say "Save this to my competitor analysis notebook." Done.
Or you're prepping for a client call and can't remember what you noted last time. Ask Gemini: "What does my notebook say about Apex Industries' infrastructure concerns?" You get the context you need without hunting through folders.
It's not flashy, but it removes friction from how knowledge workers actually operate.
Frequently asked questions
Do I need a separate licence for the Gemini Notebook Connected App?
No. If you have access to both Gemini and Gemini Notebook through your existing Workspace subscription, the Connected App is included.
Can I use this with notebooks I've already created?
Yes. The integration works with your existing Gemini Notebooks—you can query, add to, or manage any notebook you've previously created.
What happens if I'm in the EEA?
The feature is off by default for users in the European Economic Area. You can enable it manually in your Gemini app settings under Connected Apps.
Can admins disable this for certain teams?
Yes. Admins can control access at the organisational unit or group level using the standard Gemini and Gemini Notebook settings.
Ready to get more from Google Workspace?
If you're looking to make the most of features like this across your organisation, Blue Chip Technologies Ltd. can help with setup, training, and ongoing support. We work with businesses globally—remote delivery worldwide, with on-site support available in Trinidad & Tobago.
Explore our Google Workspace solutions, or get in touch:
- Contact page: bluechiptt.com/contact
- Phone: 1 (868) 609-2288
- WhatsApp: wa.me/18686092288
- Email: [email protected]
